We all know taking backups is one of the most important contingency plans that all
businesses follow. Even as individuals we keep backups for our important data like
photos, videos, or necessary documents. It is important because you never know when
something goes wrong and you end up being in a complex data loss scenario. This
makes storage one of the key features. However, having adequate storage space after
investing in storage disks solves only one problem. But there are other issues as well
that need to be considered before going for any backup solution.
You might have a lot of storage space but are the files safe, organized, easily
accessible, and shared? Let’s see which storage space or device is the best according
to your requirement and will keep the data secure and easily accessible.
Nowadays, there are plenty of options available, with a variety of external drives and
cloud storage platforms. Here, we will do a quick comparison between these backup
options from different aspects.
If you are using an external hard drive, you can safeguard your data by password
encryption. This will make sure that nobody else other than you can get access to the
data until and unless you share the password. However, the limitation here is that the
majority of external hard drives lack this feature and it also provides a very basic
password encryption. This compromises the safety of data as it can be easily accessed,
damaged, or deleted if stolen.
Moreover, external hard drives are prone to corruption. There are many possible
calamities and natural disasters that can damage the physical storage device.
Additionally, these external storage devices need to be handled properly as they are
fragile in nature and can be damaged because of natural wear and tear.
With time external hard drives can also form bad sectors which again can lead to data
loss. When you backup data for personal storage human errors can prove costly.
Accidental deletion or format of the external drive can make your data vulnerable. In
complex data loss situations like corruption, drive failure, virus infection, or even
accidental deletion, a reknown data recovery tool like Remo Hard Drive Recovery can
be used to retrieve the data.
Although you can recover data using Remo, this vulnerability of data is one big
downside of having personal storage drive when compared to a cloud storage
On the other hand, a cloud storage service provides multi-layer encryption. Cloud keeps
your data secure by using encryption layers like AES 128-bit or 256-bit encryption, TLS
protocol, two-factor authentication, personal encryption key, zero-knowledge encryption,
or end-to-end encryption.
Along with that this data will be safe from any kind of corruption or disaster. Even you
can use cloud storage as a disaster recovery plan if you want to keep both offline and
● Ease of Syncing and Sharing
External hard disk users need to use a time taking and manual method of “copy and
paste” to sync or share files. This method might sound easy but is a very tedious and
time-consuming task, especially when you have a large amount of data. Though for
syncing, you can make use of file sync software to do automatic sync, but you need to
always keep the storage device plugged in which is not feasible.
Cloud storages provide users automatic sync options. You can even choose specific
folders that you would like to sync. Once the file is synced to the cloud, users can
access it at any time and from anywhere. Also, as the data is online there is flexibility in
file sharing as well. You can send files to anyone whether they are using a cloud
storage service or not via email or can share the link if the receiver is also a cloud
● Transfer speed
The data transfer speed of the external drive is really fast with the new technology while
the cloud backup transfer speed will be slightly slower, depending on your data volume
and local network.
● Ease of Use
While you are using the physical hard drive storage devices, you have to manually set
up the backup. Thus, setting up file backup is difficult on an external hard drive, as the
chances that you’ll do it frequently and regularly are low. That’s why it is important that you pick a backup option that can be done automatically from any device where you store the initial data.
In this aspect also, cloud backup service is the winner as here you can automate the
backups so that it can happen regularly without much effort.
Cost is one of the most important and decisive factors. Here, you might think that hard
drives seem a more affordable option since you can get terabytes of storage space at
once for less than $100. On the flip side, you need to pay for a monthly, quarterly, or
yearly subscription for a cloud backup.
However, you need to consider what you’re getting in return for the pricing difference. If
an external drive fails, the warranty may pay you back the actual price of the external
hard drive. But the warranty does not cover the price of the important files that were
saved there. It will not help you to recover your files, and restoring the files back can be
Instead, if you consider cloud storage there is virtually no chance that your files will go
missing or disappear. Moreover, even if there is a slight possibility that your data can be
lost or accidentally deleted, the cloud offers advanced recovery options to safeguard
Ultimately, considering all the aspects we can say that cloud-based backup solutions
are the overall winner for us. So, we will recommend you to invest in a cloud service as
they are becoming cheaper and more accessible every year. Additionally, they take
care of additional data concerns like file recovery and remote access.